ConnectPilot.ai
STAFFING BACK OFFICE

Staffing Back Office
That Runs Itself

INDUSTRY SOLUTION

WHAT WE DID

The administrative back office of a staffing firm, including onboarding paperwork, contracts and MSAs, timesheet-to-invoice reconciliation, the data shuffle between Bullhorn and your accounting system, and recruiting docs like offers and briefs, now runs as specialist AI agents that share a knowledge base and write back to Bullhorn. The manual relay between placement and getting paid becomes a same-day workflow.

OUR AGENTS

Built for Your Workflow

Document Generator

Drafts offers, MSAs, NDAs, and SOWs from your templates. Pulls the candidate record from Bullhorn, writes the finished doc back as a file attachment.

Knowledge Base

Every contract, rate card, and policy you upload becomes searchable context. Section-aware chunking surfaces the right clause from page 14 of a 60-page MSA.

Bullhorn CRM

Push and pull data directly from Bullhorn, generate on-demand reports, and surface valuable insights like candidate pipeline health, placement velocity, and client activity, without leaving your AI workspace.

General Assistant

Summarizes resumes against a JD, drafts outreach, and answers questions grounded in your knowledge base, not the open internet.

ROADMAP
Candidate Briefer

One-page client-ready brief from a resume + JD: strengths, gaps, rate, talking points. Posts as a Bullhorn note.

ROADMAP
Contract Reviewer

Redlines incoming client MSAs against your playbook. Flags indemnity, IP, and payment-term deviations with the exact precedent clause.

ESTIMATED COST SAVINGS

The Numbers Speak for Themselves

ESTIMATED COST SAVINGS200 workflows / month · $75/hr loaded rate
STEPMANUALAUTOMATEDSAVED
Draft offer letter25 min2 min23 min
92% saved
Candidate brief from Bullhorn record30 min3 min27 min
90% saved
Search past SOWs / rate precedent15 min1 min14 min
93% saved
Redline incoming MSA45 min8 min37 min
82% saved
Format, proof, post to Bullhorn10 min1 min9 min
90% saved
PER-REQUEST TOTAL125 min15 min110 min
88% saved
367 hrs
Hours reclaimed / month
$27,500
Saved / month
$330,000
Recovered capacity / year
See how we build these AI agents →
FAQ

Frequently asked questions

The admin between a placement and getting paid: onboarding paperwork (I-9, W-4, offer packets), contract and MSA generation, timesheet-to-invoice reconciliation, compliance and credential tracking, and the data sync between Bullhorn and your accounting system. Recruiting docs like offers and candidate briefs are handled too.
Agents read and write directly to Bullhorn candidate, job, and placement records, so they can generate documents from real data and write results back without your team re-keying anything.
Yes. Agents generate and route onboarding packets (I-9/W-4 and offers), track background checks, credentials, and certifications, and flag expirations before they lapse, keeping placements compliant without manual chasing.
Yes. Agents move data between Bullhorn and tools like QuickBooks, turning approved timesheets into client invoices and clean pay records so billing and payroll stop depending on manual re-entry.
Yes. Every client runs on a dedicated deployment with its own database and credentials, so there is no shared infrastructure. Access is role-based, and data stays connected to the systems you already use.
Engagements begin with a short discovery phase; within the first 30 days the goal is to identify, build, and start testing the highest-impact back-office agents for your firm, prioritized by feasibility and ROI.
GET STARTED

Let's Build Something Together

One conversation is all it takes to discover where AI can transform your business.

Understand your workflow
Identify high-impact opportunities
Build what fits your team

REACH OUT DIRECTLY

Alex Hannan
Alex Hannan
Sales & Strategy
Joe Stanton
Joe Stanton
Engineering & AI
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Tell us about your business

We typically respond within one business day